Description
Description: This pack streamlines the moving parts of travel and internal events. You will capture trip intent, budget, and approvals in a single request form. You will use vendor briefs for hotels, venues, and catering that emphasize accessibility, safety, and timing. You will create traveler packets with itineraries, contacts, and emergency notes. You will build a run‑of‑show for small events with minute‑by‑minute timing and handoffs. You will design a per‑diem and receipt policy that reduces confusion and rejected claims. You will track bookings and special requests in a shared view so nothing is missed. You will prepare contingency checklists for cancellations and delays. You will install a post‑event debrief that captures supplier performance and lessons learned. You will maintain a preferred list of routes, venues, and reliable partners. You will prove control with a budget vs. actuals snapshot that leaders can read in one minute.
Format: Request and approval forms (Docs), budgets and run‑of‑show (Sheets), vendor briefs, traveler packet templates, and debrief guide.
Duration: 2–3 hours to set up; reuse for future trips and events.
What You’ll Learn: Travel approvals; vendor briefing; run‑of‑show design; per‑diem controls; contingency planning; post‑event reviews.
Target Audience: Office administrators and executive assistants coordinating travel, meetups, and internal gatherings.
English